Develop database solutions
Agri-businesses have to deal with complex data relating to their farmers, the flows of products and materials through their supply-chains, processing data if their businesses include roasting, sorting or packing of a raw material and many other data-requirements.
Too many businesses still rely on paper or Excel-based systems to record their complex business-data, which are really not well suited to the complex process of data-management.
Paper systems are prone to error, impossible to backup or store, cannot be transferred digitally, are not open to analysis and review, are easier to fake and give people more opportunities for pilfering and bad behaviour. Extracting data from paper systems is tedious and time-consuming, and transcribing data between different paper-based systems will frequently result in human error.
Excel systems are static rows and columns. Excel is an incredible tool but it is difficult to use it to capture and manage complex data effectively. Individual staff members can build large excel spread-sheets which only they understand, making a business highly dependent on them. Once more than one staff member needs to view data, issues with sharing and reconciling differences between multiple copies of an Excel spread-sheet can become a management nightmare.
Fullwell Transform has grown with African businesses over 20 years, developing and extending data-solutions for a wide range of supply-chains. Our systems have been destruction-tested by harsh African conditions, and we have worked to make them as robust and reliable as possible. We avoid cutting edge technology and high-tech requirements, instead focusing on systems that can work well on basic, cheap laptop or tablet computers.
Our systems allow staff, management and auditors to share business data carefully and selectively, keeping all stake-holders in contact with information they need at their finger-tips.
Our systems focus on food supply-chains, with specific competences relating to food quality, food safety, Fairtrade, Organic, HACCP and ISO audits. However we have also built systems for general monitoring and evaluation of project and business data such as work for NGOs monitoring the livelihoods of rural populations in Northern Uganda.
Click the image-slider below for more information.
Our systems help monitor the Fairtrade status of tens of thousands of small-holder cocoa farmers, including monitoring their individual farm-sizes, cocoa production and Fairtrade Premium payments.
Prior to adoption of our systems this business struggled to cope with the sheer volume of farmer and procurement data, and suffered from issues of stock shrinkage as well as difficulties in the monitoring of measures such as cocoa-movement between their field-offices, depots and ports.
Now the system has been extended and can also be used to manage processes such as election of farmer-representatives at farmer village and district level groups.
In coffee, processing the quality of processed bean out-turn from each farmer is critical. Triple AAA high-grade beans have significantly more value than lower grades.
We developed a traceability system that enabled the business to monitor the quality out-turn per farmer enabling the easy payment of quality-related bonuses which incentivize farmers to improve quality.
Our systems also gave the business a whole process-chain picture of loses and shrinkages as beans were processed, sorted and graded, as well as monitoring whether farmers were Organic and Fairtrade.
Dried fruit & nuts
We have developed systems to monitor the Organic and Fairtrade status of thousands of farmers supplying our partners Fruits of the Nile in Uganda and Mountain Fruits in Pakistan. This includes all of the supply chain steps from farm-inspections, farmer training, monitoring and non-conformity to raw material procurement, sorting, packaging, quality testing, storage and shipment.
An Organic palm oil business adopted our systems and uses it throughout its production processes. The system monitors all farmers, who are registered as Organic, requiring careful inspection and monitoring of their farm-practices. It also manages production and stock management processes at the factory, including automated weighing of incoming goods on the company’s weighbridge and systems for monitoring water and waste.
The production of finished Vanilla from the raw “vanilla bean” is a complex multi-stage process which includes stages of pre-cooking, fermentation and drying. We have developed systems to assist processing businesses to monitor the effectiveness of each of these stages to watch for loses and shrinkage that can result from poor handling or pilfering. In the case of this system the processing business’s product is Organic and Fairtrade, meaning that accurate traceability data must also be recorded to link finished batches to the farmers who supplied it. Additionally, some customers also buy non-Organic and non-Fairtrade product, requiring careful management segregation of products and complex computations of Fairtrade premium requirements for farmers.